Techno-Enabled Avoidance

Technology makes us more efficient, allowing us to connect easily and frequently with friends,family, and colleagues. But for how many professionals does it become a crutch that actually hobbles their ability to develop healthy business relationships?

I have personally witnessed all of these unfortunate real life scenarios enabled by technology:

• Colleagues in adjoining offices, firing emails back and forth to each other instead of getting out from behind their desks and having a face-to-face conversation.
• People failing to contribute in meetings because they are reading and responding to text messages on their cell phones instead.
• Mean-spirited, cowardly things written in email that the sender would never have the gall to say in person.
• People "multi-tasking" during a teleconference, because no one can see that they aren't truly engaged in the virtual gathering.
• Using Caller ID as a means to avoid business calls.
• Dialing into a meeting when you really should be there in person.
• Surfing the internet during a meeting (pretending to take notes on the proceedings). 
• An executive failing to connect in person with a direct report in the same office - for OVER A YEAR.

Beware of creating personal disconnects by using technology to avoid face-to-face contact. Instead... Go out of your way to meet colleagues in your office. Have a sit-down with your boss for a status update. Walk around the department and say good morning to your co-workers. Work through a challenge with someone, using a white board and markers. Invite a new employee out to lunch. Sit down and chat with the boss's administrative assistant. Carve out a little technology-free time to do some strategic thinking, and scribble some ideas in a notebook. Stick your head into the boss's office at around 5pm to have a chat. Provide casual, constructive feedback on performance to your employees (and NOT via email). Send a hand-written thank you card to a colleague or vendor. Smile at people you encounter in the office hallways.

Make time to temporarily turn your back on technology and tune in first-hand with the people around you. The quality of the relationships you build will improve, and pay dividends throughout your career.

What Happened at HP?

Mark Hurd, CEO of Hewlett-Packard, recently resigned his high-profile leadership position in the wake of a sexual harrassment scandal. An investigation cleared him of the charges. Hurd resigned anyway, with a severance package of from $40-$50 million. Whaaat??? Something smells here, and an in-depth speculation was reported by the New York Times in an article posted by CNBC: http://www.cnbc.com/id/38704024.

Here's my takeaway:

A. Jodie Fisher (an HP contractor & former reality show "star") submitted her sexual harrassment complaint to the HP Board of Directors, and then later proclaimed that she didn't mean for Hurd to lose his job. So, Jodie, you must have just been going for a financial settlement, right? Puh-leese!

B. In his 5 years at HP Hurd had driven important metrics up, including annual revenue, profit and stock price. Four months ago, Wonder-Boy Hurd was on the cover of Fortune magazine. Yet he was forced to resign because he "fudged" on expense reports, obfuscating the fact that he had taken Ms. Fisher to dinner on HP's dime. Unseat a "successful" CEO because of a few hundred dollars (+/-) of falsification on his expenses? Hmmm.

C. There is proof of unrest (a mild word, really) among HP employees. The internet is a wonderful thing - but the pendulum swings both ways. Proof can be found at: http://fuckyoumarkhurd.com/. Ouch.

D. The NY Times reported that HP's Board of Directors neither trusted Hurd nor had faith in his leadership.

How was a "successful" Mark Hurd forced out, even though he was absolved of sexual harrassment charges? It boils down to two things. (1) Cheating on his expense account was a quantifiable violation of corporate policy, and (2) Hurd failed to cultivate positive relationships with his Board of Directors and even his employees.

I don't say this very often... but, "I told you so." Re-read these blogs:

Hurd stole from the company:

http://habaconsulting.blogspot.com/2010/06/wanna-lose-your-job-heres-how.html

Hurd failed to be a white collar hero:

http://habaconsulting.blogspot.com/2010/02/be-white-collar-hero.html

Hurd failed to lead with economic recovery and employees in mind:

http://habaconsulting.blogspot.com/2009/10/leadership-is-balancing-act.html

I hope for good fortune for HP employees and stakeholders.

Learning from Failure

Failure is a harsh word, but a reality that must sometimes be faced. Failure can be the result of doing nothing, or trying and falling short of the mark. It can be painful and humiliating, but we can also learn valuable lessons through our efforts, even if they are unsuccessful.

In order to profit from failure, don't ignore it or wallow in it. Look it fully in the face and evaluate what happened, from beginning to end. Conduct your own post-mortem, even if an official one takes place as part of wrap-up of a project. Yours can be more self-centric (and less politically charged!).

Include these retrospective questions as part of your evaluation:

• Did I start out with unrealistic expectations in terms of goals and objectives?
• When did I first suspect that things weren't unfolding as planned?
• Did I ignore any signs of impending trouble I should have recognized?
• Did I make changes to try to get things back on track?
• Did I ask for help when I needed it?
• Did I properly consider advice or recommendations from others?
• Did I articulate my concerns to project management?
• Did I document and make plans to mitigate risk?
• Could I have avoided failure through more personal effort?
• Was I a contributor to failure in an identifiable way?
• Did my team fail to do their part?
• Could my team have worked together more effectively?
• Was there anything I could have done differently to achieve success for the project?
• What do I know in hindsight that would I do differently next time?
• What specific new learnings can I take away from this experience?

Failure is part of success. Accept it, take your share of the responsibility (if warranted), add a virtual battle ribbon to your business suit, catalogue your learnings, and update your resume with your new experience. Now take a deep breath and move on - a wiser person.

When Do You THINK?

Most of us are relentlessly connected to business today, via email, text messages, IM, cell phones. With wireless coverage almost everywhere, now including many flights, we can be away - but rarely truly disconnected.

It's fantastic to be able to be so productive - to respond to a business associate's or client's inquiry immediately. But it has become very difficult to know when and how to draw the line between work and personal time. You can't help but glance at your Blackberry or iPhone when your boss causes it to buzz at 8:30pm. Do they expect a response tonight, or can it wait until morning? Won't you seem more efficient if you answer right away?

The danger is that responding to and fending off random communications fragments focus and results in poor prioritization of energy and efforts. When do you have time to THINK? Just think? When do you make task lists, document plans, research ideas, read work published by thought leaders, bounce concepts off a team, and/or brainstorm?

This week, try carving out some thinking time. Turn off your cell phone, shut down email for a while, and turn down some meeting invitations. Block out your calendar for 2 or 3 hours and clear your mind for some productive thinking. Wrestle a tough problem to the ground. Write a detailed, thoughtful report of which you can be proud. Document a plan. Birth a creative idea.

Take a deep breath. Disconnect. Think. Be really productive.

Challenge Your Processes

When it comes to customer service, applying efficiencies and technology to processes can be a dangerously slippery slope. Of course, I completely support the use of technology to be more efficient! The issue lies in the potential to focus solely on internal operations, and not enough on the customer experience. It happens every day, and it irritates and alientates customers.

Your job is to make sure you are always connected with the wants, needs and emotions of your customers. Put yourselves in their shoes. Talk to them about their likes and dislikes. CHANGE what needs to be changed to improve customer service, while creating processes that make your employee's jobs easier and more enjoyable.

Want some examples?

BAD BUT TRUE!

At a corporate-operated Verizon store, a greeter/receptionist asks how they can help you. Then they make you enter your name, phone number and what type of service you need into a touch screen system - only to assign you to a service queue! This process is clearly to make things easier for Verizon - not for their customers.

I like Dillards merchandise, and even their service. But their checkout processes are bizarrely antiquated. For every item you purchase, the clerk manually sticks a little yellow bar code on the price tag. Then they have to scan the price tag and the inventory sticker. It's insanely slow, and it doesn't benefit me - just Dillards' bean counters.

GOOD AND ALSO TRUE

As a new customer at Safeway, I was asked whether I had one of their discount cards. I did not, and really didn't want to take the time to fill out the form at the register to get one. No problem. They gave me a card, along with a form with the card number filled in, and asked me to complete it and drop it off the next time I came into the store. I got my valuable discounts right away, yet was able to fill out the form at my convenience.

My Subaru dealership allows customers to make scheduled service appointments by phone or online. On site, they maintain a perfectly lovely waiting room, complete with Starbucks coffee and high definition flat screen TV's. Yet they are so customer-focused, they also provide chauffeur service to home, office or shopping - or even a free rental vehicle for the day. Obviously, these amenities are an added expense to the dealership, but they recognize that they are important to retaining customer loyalty.

Constantly CHALLENGE YOUR PROCESSES. What worked yesterday may not work any more, because of changing customer expectations. Don't let technology itself drive your processes; it should always be an enabler (in a good way). Be sure your service procedures are really for to serve the customer - not only for ease of your operations. If you're really smart, you can accomplish both.

Beyond the Resume

If you’ve been looking for a job lately, you are painfully aware there is lots of competition because of high unemployment rates. Does your resume and cover letter have enough impact to grab the attention of a hiring manager? What else can you consider doing that will improve your chances of standing out from the crowd?

First and foremost, be sure you customize your resume and cover letter to the job posting. This doesn’t mean that you should fabricate any information (EVER!). Customization may just be as simple as re-arranging paragraphs to put your most pertinent experience and accomplishments first, and to remove or de-emphasize content with no relevance to the position you are pursuing. Your cover letter should ALWAYS be targeted on your specific interest in a particular company and job, and how well your skills and experience match their requirements.

There are important considerations and opportunities beyond the resume:

YOUR INTERNET PRESENCE: Prospective employers will Google you to see what comes up. They will also search for a profile on LinkedIn. Be sure you are represented as well as possible via your online presence. For more information, read my earlier blog on this subject: http://habaconsulting.blogspot.com/2010/01/are-you-purposefully-positioning-your.html

SUPPLEMENTAL PROMOTIONAL “BLING”: Your LinkedIn profile could feature a PowerPoint presentation highlighting your experience, incorporating some photos of you, your work, and/or your interests. People remember pictures better than the printed word, so enhancing the image you want to present by using visual imagery could set you apart. There are some pretty sophisticated programs available online – Animoto, ClipGenerator, and Stupeflix for example – that allow you to create videos with text and music, for free. The only one I have used so far is Animoto, with which I created a short promo for Haropulos Bailey Consulting:  http://animoto.com/play/hrAGsSoBjuWXlBR3D6Nq8Q

Recently, a friend of mine used video very creatively to announce his career move. With his permission, I’m including the link as another example of professional self-promotion: http://www.youtube.com/watch_popup?v=C4WZ96GHuK8

A word of caution… The type of supplemental material that would be appropriate will depend on the nature of the position you are pursuing. It would be easy to overdo it if you are a CPA looking for a position as an auditor. On the other hand, if you are in sales or marketing, a creative video might be just the thing to highlight your skills!

Keeping it simple is still a good policy. Your resume, cover letter, and solid recommendations are imperatives required for any job application. Use good judgment and run your plan and your materials by a mentor you trust if you want to try venturing Beyond the Resume.

Where Is The Love?

Forgive me as I wax nostalgic about the old days working for a corporation. I remember a time (back in the 80’s) when corporate executives behaved as though they cared about the people who worked for them. It was a time when bosses invited people to their homes for back-yard cookouts, and when spouses were invited to holiday parties. After five, co-workers would share a few laughs and a beer before hopping on their commuter trains. I loved my job and the people with whom I worked. I loved my company, and felt like that love was returned via nurturing by management, opportunities for advancement, and the occasional employment-enhancing perk.

Are those days gone for most corporate professionals? Where is the love?

Challenging economic times, legitimate scrutiny by wary shareholders, executive management types who have an immature approach to leadership, and people fearful of losing their jobs have all affected the corporate job climate. Times change, and some belt-tightening and audit requirements are certainly needed. But shouldn’t that make corporate leaders more creative about establishing an environment that encourages workers to be loyal to their employers?

In too many cases employees feel trapped in unpleasant situations, because they are “lucky to have a job”. Management under pressure can be threatening and/or uncommunicative, at a time when anxious workers most need reassurance and support. Layoffs have cut deeply and have affected not just the lazy and incompetent, but good, productive, hardworking people. The resulting environment is totally demoralizing to the survivors.

Hard times present an opportunity to forge new bonds of loyalty within a team. This is a time when straightforward, honest communication is sorely needed; when victories (however small) should be applauded and celebrated. It is a time when small kindnesses will be remembered and rewarded with strengthened relationships. Management needs to step up and set the stage for the future. What should be done?

• Conduct a climate survey to determine how employees are feeling today. (Use an outside company.) Don’t assume you know where their heads are, because they’re scared and most will tell you what they think you want to hear.
• Explain how the current economy is affecting business and how that is changing corporate goals and adding new pressure. Your employees are not stupid. Don’t keep them in the dark.
• Communicate regularly. Tell your team how often they will get an update from you, and stick to your communication plan religiously.
• As layoffs occur, announce them and immediately publish changes to organization charts. Chaos is inevitable if roles and responsibilities are murky, or if new reporting structures are left uncommunicated.
• Encourage productivity and accomplishments (however small).
• Managers, get off your ivory towers and relate to your employees. It’s hard for them to see you jet off to speak at a conference in Berlin when their budget has been cut by 20%. Help them understand your goals and priorities (and you’d better make sure they align with other things you’ve told them).
• Consider communicating with your employees via a Twitter account. “Just completed presentation to the Board of Dir’s. Got approval for our new project. Full speed ahead!”

If you want your team to stay productive and loyal, you need to add a little love back into their environment. It’s good business.